Vacancy: Tender Administrator

Tender Administrator

Role Description

Location: Midrand, Gauteng,  South Africa

Full-time and Office based

Reporting Line: Head of Tender Centre 

Job Purpose

The purpose of this role is to manage and coordinate the tendering process for the organization to

secure projects or contracts. They ensure compliance with bid requirements, prepare and submit

high-quality proposals, and support the organization in winning business opportunities through

effective tender management.

Recruitment Specialist

[email protected]

• Manage the tender office mailbox, ensuring all emails are read, actioned, and responded to
• Receive tenders from internal and external parties, reviewing tenders, and when qualified adding it to the tender tracker
• Keep track of closing dates on tenders and ensure all tender closing times are met
• Co-ordinate all the responses from vendors and internal product teams, compiling a complete bid pack for tender response to resellers
• Assist with tender related queries from external and internal parties for Pinnacle South Africa
• Assist with Pinnacle Company Letters as and when required
• Attend regular training on Pinnacle Brands and Products
• Attend weekly tender meetings, as well as all tender related meetings when required
• Compile weekly tender reports and communicate with all parties where required
• Attend to ad hoc requests from the business and /or Pinnacle management relating to tenders
• Conduct regular engagement with customers, internal parties, and vendors

Experience and Knowledge:

• A minimum of one to three (1–3) years of ICT industry experience
• Experience working with customers in a supporting role within the ICT industry
• Experience working with Public Sector
• Own transport and valid driver’s license

Skills and Education:

• Matric with mathematics is essential.
• A tertiary degree/diploma in Business Administration, Sales, Marketing or IT will be advantageous.
• Above average computer literacy in MS Word, Excel, Outlook, and PowerPoint.
• Ability to work with numbers and complete basic calculations.
• Technology-driven mindset.
• Excellent customer engagement and relationship-building skills.
• Good time management and organizational skills, deadline-driven, able to plan and prioritize a high workload.
• Service quality oriented.
• Customer-focused.
• Excellent communication, writing, and people skills.
• Ability to cope effortlessly within a high-stress and pressurized environment.
• Ability to motivate others.
• Ability to negotiate in a spirit of cooperation with the aim of an amicable outcome.
• Behave in a tactful, courteous, diplomatic and respectful manner.
• Ability to make decisions, render judgment, take action & apply corrective measures.
• Capacity to assert oneself.
• Provide positive, helpful, and productive feedback.
• Establish effective personal contact/channel for communication between parties.
• Ability to effectively convey information through written/verbal instruction.
• Able to ask questions, analyze, and pay attention to detail.
• Set and achieve high standards and ongoing improvement.

• Mature, positive and outgoing individual
• Organized individual
• Perfectionist who enjoys details, spreadsheets, organizing data and information
• Must enjoy office administration work
• Must be a clear confident communicator and be able to use good business communication
• Self-driven and willing to go the extra mile
• Be patient, tolerant and diplomatic
• Ability to work as part of a team
• Analytical thinker
• Problem Solver

Compliance Competencies

• Perform all duties with integrity, to the highest ethical standards, and in compliance with all relevant legal, contractual and other requirements as mandated by the Company Code of Conduct.
• Keep up to date with changes in applicable compliance obligations, controls and measures relevant to the role.

All applications in the form of a detailed CV must be forwarded to:

Recruitment Specialist
[email protected]