Vacancy: Accounts Payable Controller

Accounts Payable Controller

Role Description

Location: Midrand, South Africa

Full-time and Office based

Reporting Line: Finance Manager

Job Purpose

The Accounts Payable Specialist will be responsible for managing and processing the company’s outgoing
payments and financial obligations. This role involves verifying invoices, ensuring accurate and timely
payment to vendors, maintaining thorough records of transactions, and reconciling accounts. The specialist
works closely with internal departments to ensure that purchase orders, contracts, and invoices are properly
documented and approved before payment. Additionally, they monitor payment deadlines, resolve any
discrepancies or issues with vendors, and assist in month-end closing processes. Strong attention to detail,
organizational skills, and knowledge of accounting systems are essential to succeed in this role.

Recruitment Specialist

[email protected]

Creditors

• Ensure all payments to suppliers are made according to agreed terms, including forex payments
• Reconcile creditors’ accounts and manage the full payment process
• Update the payments tracker and manage daily cash flow
• Obtain necessary approvals for manually capturing sundry expenses and ensure correct GL allocations
• Respond to all queries and emails from business or suppliers within the required time frame
• Review age analysis on a weekly basis for relevant suppliers, both local and foreign
• Drive new system changes and assist with system implementation
• Ensure payments are processed on time during the respective payment run
• Verify that all supplier bank details are loaded on the banking platforms and payments are made from the correct bank account
• Liaise with the operations teams daily to resolve queries
• Perform other ad hoc duties as required

Statutory VAT Act Requirements

• Ensure all details on supplier tax invoices meet Statutory VAT Act requirements and take corrective measures to obtain the correct invoice promptly if needed
• Update static creditor data and maintain the Vendor Master
• Check and verify all processed entries, statements, and invoices for accuracy

Internal

• Maintain strong relationships with suppliers and internal team members, particularly Operations

Compliance

• Adhere to internal accounting policies, processes, and procedures, as well as statutory and regulatory rules applicable to the finance function
• Assist with audit documentation to prevent delays

Teamwork and Coaching

• Share knowledge continuously and ensure the team has the necessary expertise to perform effectively
• Provide support, coaching, and mentorship to team members through on-the-job training and guidance

Experience and Knowledge:

• 5+ years of working experience in a finance department, specifically in an accounts payable position
• Ability to work effectively in a high-stress and pressurized environment
• Proven ability to work with numbers effortlessly and a passion for financial data
• Experience with Microsoft Office Suite, including MS Word, Outlook, PowerPoint, and MS Excel
• Customer-focused with a service quality orientation
• Own transport and a valid driver’s license

Skills and Education:

• Matric with mathematics is required
• A financial qualification or relevant tertiary education is advantageous
• Strong numerical skills with ease in handling financial data
• Ability to work independently and complete tasks with minimal supervision
• Excellent oral and written communication skills
• Quick thinker and fast learner with the ability to adapt quickly
• Time management skills; deadline-driven, punctual, and able to prioritize tasks
• Self-actualization: Capacity to assert oneself and work with confidence
• Motivation: Ability to motivate both oneself and others to achieve goals
• Negotiation skills, with a cooperative approach aimed at reaching amicable outcomes
• Tact: Demonstrates courtesy, diplomacy, and respect in communication
• Excellence orientation: Consistently sets and achieves high standards for continuous
  improvement
• Feedback: Ability to provide constructive and helpful feedback to others
• Liaison: Capable of establishing effective communication channels between internal and external parties
• Written communication: Strong ability to convey information clearly through written materials
• Decisiveness: Ability to make sound decisions, take action, and apply corrective measures when necessary

• Willingness to go the extra mile to meet objectives
• Highly organized with strong attention to detail
• Self-driven and able to take ownership of tasks
• Strong time management and punctuality skills
• Proactive and able to think on your feet in fast-paced environments
• Diplomatic with excellent interpersonal and relationship-building skills
• Motivated and driven to meet high standards of performance

Compliance Competencies

• Perform all duties with integrity, to the highest ethical standards, and in compliance with all relevant legal, contractual and other requirements as mandated by the Company Code of Conduct.
• Keep up to date with changes in applicable compliance obligations, controls and measures relevant to the role.

All applications in the form of a detailed CV must be forwarded to:

Recruitment Specialist
[email protected]